2023 Q4 tax calendar: Key deadlines for businesses and other employers
Here are some important fourth quarter 2023 tax-filing dates for businesses. OCT. 16: If you’re the owner or operator of a calendar-year C corp. which filed an extension, file a 2022 income tax return. OCT. 31: Report income tax withholding and FICA taxes for Q3 2023 (unless you’re eligible for a Nov. 13 deadline because you deposited on time and in full all of the associated taxes due). DEC. 15: If a calendar-year C corp., pay the fourth installment of 2023 estimated income taxes. Note: Certain deadlines may be postponed in federally declared disaster areas. We can provide more information about filing requirements and ensure you’re meeting all applicable deadlines.
Could value-based sales boost your company’s bottom line?
Improving a company’s sales numbers isn’t easy. One approach you might want to consider is value-based sales. Under this method, sales reps act similarly to business consultants, working closely with customers or prospects to identify specific needs or solve certain problems. The objective is to provide as much value as possible from the sales that result. Generally, value can be defined as dollars gained, dollars saved, risk reduced or qualitative (leads to operational improvement). Perhaps the biggest downside of a value-based sales approach is that it’s labor-intensive. Sales reps will need to do meticulous research, relationship building and knowledge sharing. But the effort can pay off.
Casualty loss tax deductions may help disaster victims in certain cases
This year, many Americans have been victimized by wildfires, severe storms, flooding, tornadoes and other disasters. Unexpected disasters may cause damage to your home or personal property. The rules for deducting personal casualty losses on a tax return changed from 2018 through 2025. Specifically, taxpayers generally can’t deduct losses unless an event qualifies as a federally declared disaster. (The rules for business or income-producing property are different.) Another factor that now makes it harder to claim a write-off is that you must itemize deductions. Through 2025, fewer people will itemize because the standard deduction amounts have increased. Need help? Contact us.
What types of expenses can’t be written off by your business?
If you spend money in the course of doing business, you want to be able to deduct it on your tax return. But in order to write off expenses, they must meet certain requirements. Under tax law, you can deduct “ordinary and necessary” business expenses. In general, an expense is considered ordinary if it’s common or customary in your trade or business. A necessary expense is defined as being helpful or appropriate. In order to be deductible, an expense must also be reasonable in relation to the benefit expected. Proceed with caution if expenses are unusual or could be considered fun, personal or extravagant. And keep careful records to prove your expenses. Consult with us for guidance.
Business owners: Think carefully about fringe benefits related to smartphones
You’d be hard-pressed to find many employees these days who don’t use a smartphone for work. In turn, business owners may consider providing a fringe benefit related to those phones or their usage. For example, you might give your employees a phone. If you do, business use of it may be treated as a nontaxable fringe benefit so long as the phone is provided “primarily for noncompensatory business purposes.” It can’t be a substitute for compensation or a way to draw job applicants or boost morale. The IRS has indicated that it will analyze reimbursement of employees’ expenses for business use of their own phones similarly, though specific conditions must be met. Contact us for more info.
What businesses can expect from a green lease
With continuing concerns about climate change, many business owners are looking for ways to lessen their companies’ negative environmental impact. One move to consider, quite literally, is relocating to a commercial property with a “green lease.” These arrangements generally use financial incentives and detailed provisions to promote sustainable property management and energy usage. Potential business benefits include winning over customers, investors and job candidates who prioritize sustainability. Certain improvements may even boost employee productivity. Naturally, the costs of relocating and expenses related to the lease still must make sense for your business. Contact us for help.
Evaluate whether a Health Savings Account is beneficial to you
A Health Savings Account offers a tax-favored way for eligible individuals (or their employers) to set aside funds to meet medical needs. Among the tax benefits: 1) contributions are deductible within limits; 2) earnings in the HSA aren’t taxed; 3) contributions an employer makes aren’t taxed; and 4) distributions to pay qualified expenses aren’t taxed. An eligible employee must be covered by a high deductible health plan (HDHP). For 2023, an HDHP has an annual deductible of at least $1,500 for self-only coverage or $3,000 for family coverage (for 2024, $1,600 and $3,200). For 2023, an individual can contribute $3,850 ($7,750 for a family). For 2024, these amounts will be $4,150 and $8,300.
It’s important to understand how taxes factor into M&A transactions
If your company is merging with or acquiring another business, it’s important to understand how the transaction will be taxed. For tax purposes, a transaction can basically be structured in two ways: stock (or ownership interest) sale or asset sale. For tax and nontax reasons, buyers usually prefer to purchase assets, while sellers generally prefer stock sales. Keep in mind that other areas, such as employee benefits, can cause unexpected tax issues when merging with or acquiring a business. Buying or selling a business may be the biggest deal you’ll ever make, so seek professional tax advice as you negotiate. After a deal is done, it may be too late to get the best tax results. Contact us.
4 best practices for effective strategic planning meetings
At some companies, an excessive number of meetings can become a problem. However, there’s one kind of meeting that business owners and their leadership teams should never scrimp on: strategic planning. Regularly scheduled strategic planning meetings are critical for establishing, reviewing and, if necessary, adjusting your company’s short- and long-term objectives. Here are four best practices: 1) Set a firm agenda focused solely on strategic planning. 2) As needed, lay down rules for attendance, decorum and dispute resolution. 3) Name a facilitator or consider engaging a professional one. 4) Keep minutes of every meeting to preserve good ideas and curtail miscommunications.
Investment swings: What’s the tax impact?
Have your investments fluctuated wildly this year? You may have already recognized gains and losses. But nothing is decided tax-wise until all the gains and losses from 2023 trades are tallied up at year end. If you’ve had swings in the value of a tax-favored 401(k), traditional IRA, Roth IRA or SEP, there are no current taxes. These changes affect the account value but have no tax impact until you take withdrawals. At that point, your account balance(s) will affect your taxes. (Qualified Roth withdrawals after age 59½ are tax-free.) With taxable accounts, the cumulative gains and losses from trades during the year are what matter. Unrealized gains and losses don’t affect your tax bill.